Concerts and music events call for a lot of preparation and consideration ahead of time. Typically, it’s advised that a committee is organized to manage and take charge of the preparation procedures. The potential risks have to be thought of. And immediate resolution should be readily in place. Pay careful attention to legislation governing such events. This could provide assurance that you are offering a secure setting for the participants and audiences.
It helps when organizers of music events and others of its kind are ready with the right knowledge from IOSH working safely course. This will help lessen the burden of disseminating information on safety for the event proper.
Every musical event is unique and that proper information needs to be gathered from all sources available which include the local government and local emergency units. Here are a few venues to consider when planning a music event in certain areas.
Dealing with Contractors
When there are several contractors on a given music production, there is a huge probability that problems may arise especially around the health and safety of all participants. Nonetheless, this issue can be controlled when organizers require each contractor to provide their own policies concerning health and safety including the risks involved in line with their work.
Entrance and Exit
Consider the entry and exit point of audiences. Ensure that there are traffic signs available to guide the audience to the right location. An event marshal should be positioned beforehand. The event marshal will be in charge of parking and leading audiences to the right position to avoid confusion and chaos.
For any concert, it follows that there should be a system to control sound system and volume control. The sound system should conform with an acceptable level in order not to risk the audience from too much exposure to loud music. Therefore, sound and volume should be properly monitored during rehearsal so as to achieve the acceptable volume during the event itself.
To have a clear overview of the right crowd management, there should be clear information on the number of audiences to attend based on the tickets sold out. The number of audiences will include the number of staff, organizers, and performers. An emergency plan should be readily available in case the emergency happens and caused chaos in the crowd.
Plan proper communication among staff and organizers. Know what should be streamed live and what should be communicated to the staff. A ready mobile device, number, channel or station should be in place for emergency or queues that need to be addressed immediately.
Planning an event takes a lot of consideration and these are just a few of the things that should be well thought of by the organizers of a music event. Planning doesn’t take overnight. Each music event is carefully planned for months including rehearsals, research, and marketing.